We will be the “controller” of the personal information which you provide to us or which we collect from you.
When you enter competitions and events run by the HLG or volunteer to play in any Hampshire Ladies’ Teams, you will be asked to provide some personal information including your name, email address, contact telephone number, golf club, handicap and CDH number. This information may be collected by us via paper-based forms or electronically via email or web-based form.
We collect certain personal information about children when they enter junior competitions. This includes name, date of birth, address, telephone number, medical information and disability information in accordance with the Equality Act 2010. This information is collected via our player profile consent form at the beginning of each calendar year and is completed by a consenting parent or guardian. The form also collects information about the child’s parent/guardian including name, address, contact telephone numbers, emergency contact details. Further details about this form and our Child Protection Policy can be found at HLG Safeguarding – Hampshire Ladies Golf.
If you withdraw from a competition and are eligible for a refund, we will ask you to provide your bank details so that we can transfer that refund to your bank account. Your bank details will be stored securely in our online banking account and any communication containing these details will be destroyed once the refund payment has been made.
If you wish to contact HLG via the website, you will also be asked to provide some personal information including your name and email address. This information will only be used for the express purpose of contacting you regarding your enquiry.
We collect personal information about you if you are a club delegate and/or if you volunteer with HLG. The information we collect includes name, email address, contact telephone number, golf club and in some cases your postal address. We will only use this information in relation to your volunteer or club delegate role and while you remain in this position with HLG. By agreeing to volunteer or by becoming a club delegate we have a “legitimate interest” to keep you informed of HLG business, news, competitions and relevant information via email which will enable you to perform your role.
Unless otherwise stated in this policy we do not collect or process special categories of information relating to race, ethnicity, political opinions, religious and philosophical beliefs, biometric data or sexual orientation.
You generally do not need to provide any personal information (e.g. your name, postal address or email address) in order to use the HLG website.
The HLG website contains links to other internet websites including: The R&A, England Golf and the Golf Foundation. Unless otherwise explicitly stated, we are not responsible for the privacy practices or the content of such websites.
The information you provide us will be used in accordance with our legitimate interests to conduct the business of a sport association and provide services to our members. The data we hold will be used as follows:
When we process your personal information for our legitimate interests, we will consider and balance any potential impact on you and your rights under data protection and any other relevant law. Our legitimate business interests do not automatically override your interests – we will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
We use a number of different methods to store your data both online and offline. In all cases we have endeavoured to take the appropriate measures to minimise and prevent the risks of unauthorised access to personal information held by HLG. HLG will never transfer your data outside UK or the European Economic Area.
If we believe that at any time there has been an unauthorised use or breach of your data, we will inform you and the ICO within 72 hours of the suspect breach, in accordance with EU data protection regulations.
Personal data input into Intelligent Golf including your name, golf club, handicap and CDH number will be shared automatically via the Intelligent Golf software to update your CDH record and notify your home club of any handicap change resulting from your participation in a qualifying competition.
HLG will not share any personal data we hold about you with another third party without your prior consent.
We retain your personal information for no longer than is necessary for the purposes for which the personal information is collected.
We will retain certain personal information about you including your name, club, handicap and competition scores in order to maintain our archive records.
All other information will be erased once it is no longer needed.
The new General Data Protection Regulation, which came into effect on 25th May 2018, gives everyone a number of very important rights. These are:
If you would like to know more about your rights under the data protection law, see the Information Commissioners Office website ico.org.uk.
If after contacting HLG you still have concerns you may contact the Information Commissioner, all contact details are available on the Information Commissioner ‘s Website: www.ico.org.uk.